London Office

Corporate & External Relations Administrator, Corporate & External Relations office

The International Institute for Strategic Studies is seeking an energetic administrator to contribute to the enhancement of corporate & external relationships between the Institute and its corporate members, partners, contributors and individual members. Reporting to the Managing Director, Corporate & External Relations, you will have the opportunity to be part of a small but dedicated team working on individual membership development, outreach and administration, and corporate & external relations administration.

Primary Responsibility: 70%

  • Using systems including Microsoft Dynamics to manage IISS’s relationship with its members (corporate and individual) and partners, through inputting and outputting data, and analyzing the data output to maximize sales and leverage opportunities;
  • Processing member applications and corporate members’ nominations using the website, Microsoft Dynamics, and any other relevant systems, and ensuring that data is kept up to date, complete and clean; 
  • Processing members and corporate members enquiries, by email or phone, working with colleagues to respond when appropriate;
  • Creating logins, user ids and passwords for members and corporate member nominees;
  • Writing text for emails to individual members with notifications and other information, with support from colleagues when required;
  • Running mail merges using Microsoft Dynamics;
  • Supporting, when required, the Membership Accounts Assistant in processing payments and ensuring renewals and/or cancellations;  
  • Supporting, when required, the work of the managers within the team and of the Managing Director on initiatives of marketing, including the development of visuals and copy, and the management of the appropriate channels for outreach and distribution; 

Assistance to the Managing Director: 5%

  • General administrative support to the Managing Director of Corporate & External Relations.

Ad-hoc tasks: 25%

  • Researching prospective and existing members, partners and contributors for IISS and IISS Consulting;
  • Researching bodies including Universities, Ministries and Embassies that can be engaged in IISS work as strategic members;
  • Research into IISS competitors and a competition analysis;
  • Supporting the Corporate & External Relations office with members and corporate members’ events;

You should possess an undergraduate degree and a keenness to work in administration. You need to demonstrate excellent organisational skills, an astute and diplomatic manner, the ability to prioritize and time-keep; to write with minimal supervision, attention to detail, methodical working, the ability to multi-task and have a flexible approach to work. Some knowledge of Microsoft Suite (including Excel and Word) is essential; Publisher, PowerPoint and MS Dynamics are desirable.

This is a permanent post, subject to a probationary period of three months. Salary range £22,000 to £24,000 in line with skills and experience. Benefits package.

Please apply by email to hr@iiss.org by Friday 13 March 2015 at 16:00, attaching CV and covering letter outlining your experience and suitability. Selected candidates will be invited for an interview.

Due to the high volume of applications expected, only candidates invited for interview will receive a reply. Interviews will be held week commencing 23 March 2015.

Only candidates who already possess the right to work in the United Kingdom should apply.


IISS–Middle East Office

Middle East Internship

The International Institute for Strategic Studies – Middle East is currently seeking two interns to support the operations and research programmes of its office in Manama, Kingdom of Bahrain.  

You will be involved in:

  • Planning, organisation and execution of the annual IISS Manama Dialogue Summit, the Geo-economics Middle East Forum,  and other IISS-Middle East events 
  • General administration and operation support in the management of the office
  • Research assistance for programmes focused on regional security
  • Compilation and preparation of draft reports

Requirements:

  • Be enrolled in, or have an undergraduate degree relating to the study of international relations or regional politics
  • Possess excellent organisational skills and attention to detail
  • Fluency in English
  • Have a flexible approach to work
  • Arabic language skills are highly desirable
  • Possess the right to work in the Kingdom of Bahrain

Application: 

  • CV
  • Cover letter, outlining your experience and suitability
  • Sample of recent writing

Please send the above by email to Erika Broers on IISS-middleeast@iiss.org by 05 March February 2015. Kindly note that selected candidates will be invited for an interview.  

The IISS is happy to consider applications for full-time or for part-time internships. Their programme can be tailored to fit the intern’s other professional or study commitments, and a small daily stipend will also be offered. Internships at the IISS-Middle East run for three months, but could be renewed or extended by mutual agreement. 

Successful applicants can expect to gain direct exposure to the work and management of a leading international think-tank. 


IISS–US Office

Information on internship opportunities in our US office


IISS–Asia Office

There are currently no vacancies.


IISS–Asia Office

There are currently no vacancies.