London Office

Conferences and Events

Conferences and Events Administrator

The International Institute for Strategic Studies is seeking an energetic Conferences and Events Administrator to work on internal events and conference/media support. This is a full time, one year fixed-term contract position.

Responsibilities include:

  • The IISS London Office events programme:
    • Coordinating a wide range of events concurrently and updating relevant monitoring documents to ensure all stakeholders are kept informed of progress
    • Communicating with participants: issuing invitations, monitoring and logging responses on the IISS CRM, and managing telephone and email queries
    • Managing logistical elements including coordination with IT, catering and building support services to ensure the programme is delivered successfully
    • Liaising with external speakers where appropriate about invitation copy, onsite requirements and other queries
    • Coordinating relevant colleagues to assist on the day
    • Onsite management of events: creating timelines, escorting speakers, greeting participants, managing press corps, ensuring catering is set and the IT team is prepared
    • Working in partnership with the Head of Conferences and Events, the Senior Conferences and Events Coordinator and the Media Relations and Communications Officer to ensure best practice in the delivery of events, reviewing current procedures and updating if necessary.
  • Logistical pre-event and onsite support: 
    • Administrative support for designated international events: issuing invitations, database/CRM maintenance and data entry for delegates and media/press attendees
    • Logistical support, for example arranging shipments, website coordination, and liaising with contractors such as interpretation and transcription companies
    • Providing administrative support to the Head of Conference and Events, and to the Media Relations and Communications Officer
    • Possible onsite support at conferences
  • Comprehensive administrative support to the Conference and Events team and the Media Relations and Communications Officer 

Successful candidates will possess excellent attention to detail, a methodical working style, the ability to multi-task and a flexible approach to work.

Salary ranges from £21,000 to £23,000, depending on previous experience. Benefits include life assurance, private medical insurance and a contributory pension scheme.

Applicants must be eligible to work in the UK. They should send a CV and a cover letter to hr@iiss.org by 7 October 2016, explaining the skills they would bring to the post.



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