The 1st IISS-Citi India Global Forum
Press Policy 2008
Welcome to the inaugural IISS-Citi India Global Forum 2008, ‘India as a Rising Global Power: Challenges and Opportunities.
At a time when India’s economic growth drives greater engagement and influence in the world, the IISS-Citi India Global Forum will provide a comprehensive strategic assessment of India’s rise as a great power. The Forum will discuss the key issues where economics, business, politics and security converge, including India’s search for energy security and stability, transnational security challenges, and India’s relations with the great powers.
The Forum consists of plenary sessions and break-out groups. The plenary sessions offer a public platform for ministers, corporate leaders and global experts to focus on India’s emerging role. The break-out groups provide an opportunity for the invited officials and experts to explore the key issues more deeply and to analyse current and future policy trends in a private and strictly off-the-record environment.
This exclusive conference will bring together 200 leaders of government, business, academia, policy, media and the armed forces from India and the world. The forum will discuss India’s new status and responsibilities as a rising global power, the liabilities that India would have to accept to perform such a role, and its wider impact on regional and global stability.
Guidelines for coverage of the Forum follow with instructions regarding registration and other logistical requirements.
Media Representatives
The limited capacity and security requirements for the Forum mean that the IISS is only able to grant a small group of individually-invited media representatives access to the secured area where the plenary sessions and the opening address take place. These sessions will be on the record. Invited media will be offered the opportunity to participate under one of the following two categories:
Opening Remarks and Plenary Session Access: access to the Opening Remarks and Plenary sessions in the secured area from 18-20 April, as well as the Press Room outside the secured area. Agencies with more than one individual registered will be asked to rotate access so that only one person from each agency is in the Keynote Address or Plenary Sessions at any one time. Other representatives may view via the live feed in the Press Room.
Press Room Access Only: access to the Press Room outside the secured area.
The IISS recommends news and media representatives take advantage of the live feed in the press room, which will be airing all sessions that are on the record.
Press Room
Given the strict security and capacity restrictions in place for the Forum, the IISS will establish a press room in the public area of the Shangri-La in order to provide journalists with as much information as possible. A real-time video link will show the Opening Remarks on the evening of Friday 18 April and the plenary and Q&A sessions on the mornings of Saturday 19 April and Sunday 20 April. Official speeches and information regarding press conferences, interviews, and photo opportunities will be made available in the press room as they are received from the delegations. There will be internet for laptop computers in the press room, but no computers will be provided. A limited amount of space will be available in the press room for additional journalists without access to the secured area: credentials must be presented in order to gain access.
After downloading the appropriate software package, journalists will be able to link their laptop to our audio and video server, enabling the direct recording of the addresses and plenary sessions.
While the IISS will not guarantee interviews with delegates, the Press Officers will try their best to facilitate requests. Journalists who are able to obtain interviews with summit participants are free to report statements provided. Please do not quote people without their permission - particularly if they are under the impression that their remarks are private or off the record.
Reporting, Press Conferences, Opening Briefing, Keynote Address and Plenary Sessions
Reporting
As guest of the IISS, media agencies are strongly encouraged to specifically reference the ‘IISS-Citi India Global Forum 2008’ in their reporting. Your help in reporting on the Forum will go a long way in ensuring future events of this kind are a success. We greatly appreciate your cooperation in this matter.
Press conferences
Details of official press conferences will be posted in the press room as the information is made available by the delegations.
Opening Press Conference
An opening press conference will occur on Friday, 18 April, from 1700-1800hrs in the Tapti ballroom. Journalist will be addressed by a panel of IISS experts and will have the opportunity to ask questions.
Opening Briefing: Friday 18 April
On Friday evening, there will be a press briefing in the press room for all press to discuss how the Forum will progress at 1900hrs. All media are requested to attend and the Press Officer will be on hand to answer any questions.
Welcome and Introductory Remarks: Friday 18 April
Media Representatives will be escorted into and out of the ballroom before and after the opening remarks on Friday evening.
Plenary Sessions: Saturday 19 April and Sunday 20 April
Media agencies may be asked to designate one individual at a time to be in the plenary sessions if space is an issue. Agencies may rotate their representatives who may come and go as they please, provided not more than one person per agency is in the room at a given time.
Break-out groups are strictly off-the-record and only available to Delegates. We regret that the media cannot cover this portion of the Forum.
There is the possibility of additional press events after the formal closing of the Summit on Sunday afternoon. These will be advertised as information becomes available.
Logistics
Venue
The Shangri-La Hotel
19 Ashoka Road, Conaught Place
New Delhi 110 001, India
Tel: +91.11.4119.1919
Fax: +91.11.4119.1988
Online Registration
This will take place online from 27 March 2008, with a cut-off date of 14 April. Those wishing to participate should email forumpress@iiss.org and registration details will be sent to them from 27 March. It is necessary to register in order to receive an ID badge, without which access to the secured area will be denied.
TV Crews
There is limited space on platforms at the rear of the ballroom for coverage of the opening remarks and the plenary sessions. Space on these platforms must be booked in advance by contacting IISS at forumpress@iiss.org , stating clearly which sessions you wish to cover. Every effort will be made to accommodate your requests, although the IISS reserves the right to manage access. The IISS requests that all TV Stations notify the Press Officers when and on what channels pieces on the Forum aired. Since all press representatives covering the opening remarks on 18 April will be escorted into and out of the ballroom, TV crews must let the IISS know in advance who will need access beforehand in order to set up their equipment.
Tripods and Shoulder Cameras
For safety reasons, no tripods will be allowed on the floor of the ballroom. Space permitting, tripods may be set up on the raised platform at the rear of the ballroom, but any photographer/videographer wishing to set up a tripod must apply to do so in advance via the email address given above. Cameras may not move or break down during the sessions. However, agencies may request to have multiple cameras in the room at one time or may take the IISS video feed.
Photo opportunities
During the proceedings photographers must keep to the rear and sides of the ballroom. However, we will endeavour to provide brief photo opportunities for the opening remarks and at the beginning of each plenary. Photographers will be required to return to the perimeter of the ballroom when instructed to do so by a member of the IISS staff. Given the limited space, photographers will be asked to pool their photos. The IISS would be grateful if photographers would submit copies of their images to enable the Institute to quickly assess imagery. Photographers can be assured that the Institute (which holds charitable/non-profit status in all countries in which it has offices) will treat such imagery with due care and will only use it for Institute purposes. The IISS Press Officer will help facilitate this pooling process. In addition, details of official photo opportunities will be posted in the press room as the information is made available by the delegations.
Rights and Intellectual Property
Coverage of The IISS-Citi India Global Forum by the media must be carried out with the understanding that the IISS will be afforded the right to reproduce articles submitted as a result of attendance at the Forum both in its publications and on its website, and will also have the right to use images taken at the event, in generally but not exclusively the same formats, free of charge. The IISS, based in London, is both a limited company in UK law and a registered charity. It has offices in the US and in Singapore with charitable status in each jurisdiction.
Please submit queries to forumpress@iiss.org
We look forward to welcoming you to the 1st IISS-Citi India Global Forum this April.
